Mandi (Fruits and vegetables)

Hathikhana

Software For Sabzi Mandi Commission Agents

(Fruits and Vegetable Dealers/Commission Agents)

The Concept of Sabzi Mandi

In Sabzi Mandi, The commission agents, sells goods supplied by a farmer (Supplier) to different customers. At the time of sale the one supplier’s account is credited and all the customers account is debited. The Commission Agent’s commission is calculated and posted in respective account. The commission agents have to provide their sale proceeding report (Bill) to the supplier after deducting the expenses (Freight, Postage, Labour etc.). There are a number of issues involved in these transactions.

  1. The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer’s reports will be maintained as per actual Sale Price and supplier’s reports are maintained as per our desired price. That affect your profit and loss accounts.
  2. The stock balance of supplier is maintained lot wise. Sometimes the whole stock is not sold in the same day, then they transfer this stock in a nearby sabzi mandi for sale and receive sale proceeding reports after sales.
  3. In manual working the commission agents and their accountants spend more than 7 to 8 hrs. daily to maintain their books, make adjustments, make day wise ugrahi registers (7 days / 4 Days Collection Register), creating customer’s bills, creating supplier’s bills, making outstanding lists (area wise), maintaining stock balance, maintaining stock balance of items sent for sale, reconciling cash/bank accounts, check customer’s accounts etc.
  4. As per our survey, business in Sabzi Mandi is very good and profitable. An average commission agent in a town, can sell Fruits and vegetable amounting to minimum of 1 lac Rs. In one or two hours in morning. But to maintain his records, he has to spend 7 to 8 hrs. If this work is carried out with the help of software, he will be able to maintain his accounts in 15 to 30 mins.
  5. The main problem in Sabzi Mandi is related to bad debts. If your accounts are not properly maintained and you have no watch over your daily customer, chances of bad debts are high. ‘Red Apple’ shows you which customer has not arrived for how many days. You can attach customer’s photographs with his account details etc.
  6. This software is not just for accounts; it removes your tension to a great extent. As per our client’s saying, they have achieved more than 20% growth in business after using ‘Red Apple’, their customer’s balance has been in proper order, cash and bank balance is ok, their parties stock, self stock, stock in store is maintained in proper way. They have a check on non visiting customers, their collection register is maintained properly, your receivables and payables, daily summary, trends and graphical analysis on sales, collections, payments, items, parties is available on a single click. Profit earned is calculated on every transaction, computerized bills and slips make a genuine impression on customer’s and supplier’s mind. These point help in growth of their business in a nutshell.

 START HATHIKHANA SOFTWARE

Hathikhana is Best to run under 1024×768 Screen Resolution

 Create A New Company

 As you run “Hathikhana” : The above screen will appear.

To create a New Company Click on “Create a New Company” Button.  Located in the bottom left corner of the screen.

 Fill up all the details of company and click on save to confirm your company creation

Click on OK to confirm company creation.

CREATE USER

In next screen you will be asked to create user account of company

Enter desired user information and password to continue.

In the window there are four data fields. The data fields are:

  • User Name – Enter the name of Super User in this data field. A SuperUser is at the top level of hierarchy. A SuperUser is like the owner of a business who has all the rights and access privileges in the business. There can be only one SuperUser for a company. He has the right to create or modify any number of users. In addition, he has the right to enter, modify, delete and list any data of the company.
  • Name: Enter Full Name of User e.g. user name is “rajan” and Full Name is “Rajan Chopra”.
  • Password – Enter the password for the SuperUser. When you enter the password it will appear in the form of asterisks (*) to maintain secrecy.
  • Confirm Password – You are required to re-enter the password. This is done to confirm your password. If the password entered in the Recheck Password data field does not match with the password entered in the Password data field then an Error message will appear. In such a case, you will need to enter the password again in the Recheck Password data field

 Creating Account Heads

Before we continue to use Red Apple We need to create Accounts of all our Customers and Suppliers. So that their transactions can be recorded.

An Account is a summarized record of various transactions pertaining to a particular account head. It is commonly referred to as a Ledger Account. In “Red Apple”, it is called Account master. All the transactions pertaining to a particular account head are recorded under one Account master. For example, your company has many Suppliers and Customers hence you need to create different accounts for different Suppliers and Customers.

To create an Account master in “Red Apple”, perform the following steps:

 Click on Masters   Accounts

Click on Add and fill up the required details of Account.

 In the Account – Add window there are various data fields. The data fields are:

  • Name – Enter the name for the account In the screenshot given above, the name is taken as “Ram Kumar”

Two Accounts cannot have same Name.

  • Group – Select whether the above account is your Customer or Supplier (The Group or head under which the account falls). In the screenshot given above Account Group is taken as Customer.

You can create an Account Group from here itself by pressing F3 key.

  • Op. Bal. – Enter the opening balance for the account. The opening balance for an account is the balance in the account as on date when you are starting to use the software.
  • Dr/Cr – Enter D or C in this data field to indicate whether the amount in the Op. Balance data field is debit or credit.

If Amount is Receivable then Select Debit, if amount is payable then select credit

  •  Address Info.
    • Address  First Line of Address
    • Address2   Second Line of Address
    • City
    • State
    • Phone
  • Photo  You can keep record of your customer’s photo also. As such in day to day working, if some customers are not coming from many days we tend to forget them as the time passes. Keeping Photo record may help you remember your customers better.

After entering appropriate data in the data fields, click the Save button to save the account information

 Modify an existing account

  1. Search the account name in the list.
  2. Double Click on the account
  3. Change required details
  4. Click on “Update”

 Delete an existing account

  1. Search the account name in the list.
  2. Double Click on the account
  3. Click on “Delete”

You can not delete an account if any transaction has been posted against this account

Create New Items

Now to enter sales transactions you need to create different items. To create items in Red Apple, perform the following steps

Click on Masters à Items

Click on Add and fill up the required details of Item.

In the Items – Add window there are various data fields. The data fields are:

  • Item Name: Enter Name of Item e.g. Potato, Banana, Mango, Apple, Onion, Gobhi, Bhindi etc.
  • Name Hindi:  Item Names can also be written in your alternative language (Hindi or Punjabi)
  • Wt Per Nug:  Generally How much Kg’s are in one nug of this Item
  • Kaat Per Nug. : If item is Sold in crates then enter average weight of crate
  • Maintain Crates in Sale:  if you wish to enter crate details at the time of sale then check this option
  • Commission: Enter commission (%) on this Item
  • Market Fees Enter Market Fees (%) on this item
  • RDF   Enter Rural Development Fees(%) on this item (if applicable)
  • CSC  If credit service charge is applicable then enter its %

If you don’t want to maintain Market Fees and RDF accounts automatically, then enter the full percentage in commission % Box.

Suppose Commission is 5%, M.F. is 2% and RDF is 2%. The total 9% can be entered in commission % box

Laga Per Nug  Enter Laga Per Nug on this Item

 Laga means additional charges to be taken from the customer for every nug sold. Laga is different on different items e.g Rs. 2 per nug on Mango, Rs. 5 Per Nug On potato, Rs 6 per nug on onion.

 One More Item Example

Entering Sales Entries

In Red Apple You can enter sales in three ways

  1.  Quick Sale
  2.   Daily Sale
  3.   Arrival Entry / Stock Sales

Quick Sales

For Beginners

If you are a beginner in Red Apple and wish to maintain you Customer Accounts only, Enter Sales entries fast, maintain Receivable collection report and take customer slips quickly then Quick sale is for you.

In Quick Sale supplier bill will not be generated automatically. Only Customer’s ledger are affected.

 Daily Sale

For Advance Users without Stock Maintenance

Using Daily Sale  you can maintain Suppliers ledger and customers ledger by posting a single entry.

In Daily Sale, Supplier Parcha is automatically generated as you post sales entry. All the customers slips are generated automatically.

All the receivable and payable lists are affected by Daily Sale entries.

Stock can not be maintained in Daily Sale

Arrival Entry and Stock Sale

For Advance users with Stock Maintenance

If the items received from supplier are not sold in the same day and you wish to maintain stock of items received from the supplier day by day.

The stock balance of supplier is maintained lot wise. Sometimes the whole stock is not sold in the same day, then they transfer this stock in a nearby sabzi mandi for sale and receive sale proceeding reports after sales.

Stock Sale entry tells you vehicle wise profitability report. How much you have earned and how much you have lost in a particular vehicle consignment sent by the supplier.

COMPARISON CHART

Feature

Quick Sale

Daily Sale

Arrival / Stock Sale

Stock Maintenance

Q

Q

R

Generate Supplier Parcha Automatically

Q

R

R

Supplier Rate / Weight Cut option

Q

R

R

Time Consuming

Very Less

Little more

More than Daily sale

Ledger Accounts Affected

Only Customers

No supplier name is given in entry

Both Customers and Supplier’s

Only Customers Ledgers are affected

Supplier’s ledger get affected after we generate seller bill

Crates maintenance

R

R

R

Maintain Lot no. of Items

Q

Q

R

Commission and Laga calculation on Customer

R

R

R

Maintain Stores

Q

Q

R

Speak Customer Name

R

R

R

Transfer Items to another Sabzi Mandi for sale and receive sale proceeds then after

Q

Q

R

Kaat Per nug Applicable

R

R

R

Details of Forwarding Agents / Brokers

Q

R

R

Vehicle Wise profitability

Q

R

R

Entry input process

Very easy,

Only single entry to post for today’s sales

Easy,

Separate Entries for each supplier

Lengthy process,

First Enter Arrival entry,

Then lot wise sales.

Then generate Seller Bill

Enter Quick Sales

For Beginners

If you are a beginner in Red Apple and wish to maintain you Customer Accounts, Enter Sales entries fast, maintain Receivable collection report and take customer slips quickly then Quick sale is for you

Click on New and fill up the required details.

In this sales window you need to enter the following details

  1. Date of entry
  2. Name of the item sold

If you need to make more items during entry then press [F3]

  1. Customer Name

If you need to create a new customer account while posting sale entry then press [F3]

  1. Nug (Boxes / Crates / bags) Sold to this customer
  2. Total KG. sold
  3. Rate at which Item is sold
  4. Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)
  5. Basic Amount calculated automatically is amount of items
  6. Commission % (Picked up from Items)
  7. Commission = Amount of Commission
  8. Laga = Amount of Laga
  9. Amount = Total Amount chargable to this customer for this item.

Click on Add Item, the Item will be displayed in the list, enter today total sales in this window on single screen. And at last click on Save.

 DAILY SALES

 For Advance Users without Stock Maintenance

Using “Daily Sale”, you can maintain Supplier’s ledger and customer’s ledger by posting a single entry.

In “Daily Sale”, Supplier Parcha is automatically generated as you post sales entry. All the customer’s slips are generated automatically.

All the receivable and payable lists are affected by Daily Sale entries.

Stock can not be maintained inDaily Sale

Click on New and fill up the required details.

In this sales window you need to enter the following details

  1.   Date of entry
  2. Vch No.  Entry No. generated automatically
  3. Name of Supplier  from whom items have been received

If you need to create a new Supplier account while posting sale entry then press [F3]

  1. 4.  Name of the item sold

If you need to make more items during entry then press [F3]

  1. Customer Name

If you need to create a new customer account while posting sale entry then press [F3]

  1. Net Rate

If you want to enter Net Rate of the item then check this option

Net Rate means rate inclusive of commission and laga

When you enter net rate, it automatically reduces commission, laga and generates the price automatically.

Nug (Boxes / Crates / bags) Sold to this customer

  1. Total KG. sold
  2. Cut: Weight Cut to Supplier

Suppose Item is sold 100 kg and wish to report it as 98 kg the enter 100 in KG and 2 in Cut.

Customer Rate  Rate applicable to Customer

  1. Supplier Rate: Rate applicable to supplier

The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer reports will be maintained as per actual Sale Price and supplier reports are maintained as per our desired price. That affect your profit and loss accounts.

Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)

  1. Basic Amount calculated automatically is amount of items
  2. Commission % (Picked up from Items)
  3. Commission = Amount of Commission
  4. Laga = Amount of Laga
  5. Amount =  Total Amount chargeable to this customer for this item.

Click on Add Item, the Item will be displayed in the list, enter this supplier total sales in this window on single screen. And at last click on Save.

After you save, it ask you for printing supplier parcha. Click on yes if you wish to print supplier parcha.

If you wish to print Seller Bill, click yes, you seller bill is ready to print.

 Arrival Entry / Stock Sale / Seller Bill

For Advance users with Stock Maintenance

If the items received from supplier are not sold in the same day and you wish to maintain stock of items received from the supplier day by day.

The stock balance of supplier is maintained lot wise. Sometimes the whole stock is not sold in the same day, you may wish to transfer this stock in a nearby sabzi mandi for sale and receive sale proceeding reports after sales.

Stock Sale entry generates vehicle wise profitability report. How much you have earned and how much you have lost in a particular vehicle consignment sent by the supplier.

The whole process of stock maintenance 

Arrival Entry

Items Received From Supplier for sale are entered in Arrival Entry

Arrival Type may be

Party Stock :  Items received for sale on behalf of supplier. Any profit or loss of this consignment is applicable to supplier. Our income is our commission only.

Self Purchase: Items Purchased at a specific price from the supplier. Any profit or loss of this consignment is our. If we sell this item at higher price, we are in profit, otherwise we are in loss.

 Click on “New” and fill up the required details.

In this sales window you need to enter the following details

  1.   Date of Entry : Date on which Items are received
  2. Vch No. Entry No. generated automatically
  3. Arrival Type :(Party Stock) or (Self Purchase)
  4. Party Name Name of Supplier from whom items have been received

If you need to create a new Supplier account while posting sale entry then press [F3]

  1. 5. Vehicle No.  Enter Vehicle / Truck No.
  2. 6. Challan No. / GR No.
  3. 7. Transport Name
  4. Store
  5. Forwarding Agent:   Shows only if applicable and configured in Arrival Type
  6. 10.  Broker Shows only if applicable and configured in Arrival Type
  1. 11. Name of the item sold

If you need to make more items during entry then press [F3]

  1. Lot No. / Variety: Enter Lot No. / Variety of item
  2. Nug : Enter total nug received from this supplier
  3. Weight KG: Enter total weight received
  4. Cut: Weight Cut to Supplier

Suppose Item is sold 100 kg and wish to report it as 98 kg the enter 100 in KG and 2 in Cut.

Customer Rate  Rate applicable to Customer

  1. Supplier Rate:Rate applicable to supplier

The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer’s reports will be maintained as per actual Sale Price and supplier’s reports are maintained as per our desired price. That affect your profit and loss accounts.

Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)

  1. Basic Amount calculated automatically is amount of items
  2. Commission % (Picked up from Items)
  3. Commission = Amount of Commission
  4. Laga =Amount of Laga
  5. Amount =  Total Amount chargeable to this customer for this item.

Stock Sale

If the items received from supplier are not sold in the same day and you wish to maintain stock of items received from the supplier day by day.

Click on New and fill up the required details.

In this sales window you need to enter the following details

  1.   Date of entry
  2. Vch No. : Entry No. generated automatically
  3. Name of Supplier :D isplays list of suppliers from whom items have been received

If you need to create a new Suppliers account while posting sale entry then press [F3]

  1. 4.Name of the item sold

If you need to make more items during entry then press [F3]

  1. 5. Customer Name  To whom items are sold

If you need to create a new customer account while posting sale entry then press [F3]

  1. Net Rate

If you want to enter Net Rate of the item then check this option

Net Rate means rate inclusive of commission and laga

When you enter net rate, it automatically reduces commission, laga and generates the price automatically.

Lot No. : Select Lot No. of Item

  1. Nug (Boxes / Crates / bags) Sold to this customer
  2. Total KG. sold to this customer
  3. Cut:Weight Cut to Supplier

Suppose Item is sold 100 kg and wish to report it as 98 kg the enter 100 in KG and 2 in Cut.

Customer Rate  Rate applicable to Customer

  1. Supplier Rate:Rate applicable to supplier

The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer’s reports will be maintained as per actual Sale Price and supplier reports are maintained as per our desired price. That affect your profit and loss accounts.

Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)

  1. Basic Amount calculated automatically is amount of items
  2. Commission % (Picked up from Items)
  3. Commission = Amount of Commission
  4. Laga =  Amount of Laga
  5. Amount =  Total Amount chargeable to this customer for this item.

 SELLER BILL (Sale Patti)

 Items received by supplier are now sold to different customers are different rates. But supplier’s account haven’t credited yet. The supplier’s account will get credited as we make seller Bill (or Sale Patti).

To create Seller Bill

Goto Entries – Seller Bill

Seller Bill calculation can be Automatic or Manual

  • Automatic : Generates Bill as per actual sales entry
  • Manual: Shows the average item sales price, you may report it more or less.

You can also change the weight in Sale Patti. To change weight Click on the desired entry and press F4

The difference (Profit / Loss) occurred due to weight or rate change can be seen from profitability report.

  • Expenses deducted in Arrival Entry are automatically shown in seller bill
  • You may also deduct more expenses / charges from seller.

When Seller Bill is final Click On Save and then print

Receiving Cash from Your Customers

Cash received from customers can be entered in  COMBINED RECEIPT ENTRY:

 GO TO TRANSACTION -> COMBINED RECEIPT

IT IS A SINGLE ENTRY SYSTEM & YOU CAN PASS COMPINED ENTRIES OF RECEIPT.

This entry automatically maintains you cash Book, ledgers, daybook etc.

FEATURE:

YOU CAN PASS COMBINED ENTRY OF PAYMENTS RECEIVED.

Giving Cash to Your Suppliers

Cash given to suppliers can be entered in  COMBINED PAYMENT ENTRY:

COMBINED PAYMENT ENTRY:

 GO TO TRANSACTION -> COMBINED PAYMENT

FEATURE:

YOU CAN PASS COMBINED ENTRY OF PAYMENTS TO DIFFERENT SUPPLIERS.

This entry automatically maintains you cash Book, ledgers, daybook etc.

Some Useful Reports In Sabzi Mandi

Profitability Report

Profitability Report:  Displays Profit / Loss occurred from in every vehicle we receive from supplier

Sometimes we may generate seller bill (Sale Patti) to our supplier at a price more than actual sales; (which results in loss)

Or in some entries we may generate seller bill (Sale Patti) at a price lower than actual sales; (which results in profit)

Profitability Report shows a summary of all entries and profit / loss occurred from that entry.

Parties Analysis

The main problem in Sabzi Mandi is related to bad debts. If your accounts are not properly maintained and you have no watch over your daily customer, chances of bad debts are high. Red Apple shows you which customer has not arrived for how many days.

To see a list of customers with no. of days (not arrived). See Parties Analysis

Goto Reports à Parties Analysis

Parties Analysis shows Group Name, Customer Name, Balance, Date of last entry with customer, No. of days he has not arrived.

e.g. you can search the customers not coming from 10 days.

Sale Summary

Red Apple generates sale slips of all the customers with item name, nug, weight, price amount, expenses and total amount.

In slips, Cusomer Op. Balance, Total Sales Amount, Expenses, Net Sales, And closing balance are also shown.

Goto Reports  Sale Summary

Click on OK

To Print Click on Fixed Size

The other buttons are different formats of slips. Fixed Size Format is widely used.

You can change no. of slips per page from utilities Options

Collection Report

When going to market for collection, you can take this report with you as printout.  This report shows Customerâ Name, Today Opening Balance, Today Sale Amount, Today Expenses, Total (Opening + Sales + Exp), Any Receipts, Net Receivable Amount, Crates Balance (if any receivable from customers).

Printout of Collection Report Shows Item details also, that are sold to the customer. Shows creates marka under customer name.

Ugrahi Register

Ugrahi Register shows customer wise / day wise sales and receipts, Opening Balances, and closing Balances

You can see Ugrahi Register for upto 8 days.

List of Amount Receivables

To print a list of customers from whom amount is receivable.

Goto Reports à Outstanding Analysis à Amount receivable

Click on print to take printout of list

HOME SCREEN

Go to Utilities à  Show Home Screen

GRAPHICAL REPORTS

PARTY WISE SALE SUMMARY

Go to Utilities  Show Home Screen->Party Wise Sale Summary

 ITEM WISE SALE SUMMARY

  Go to Utilities à Show Home Screen -> Item Wise Sale Summary

 

Some General Reports

BALANCE SHEET  

GO TO DISPLAY -> BALANCE SHEET -> OK -> PRINT

PROFITS –

GO TO DISPLAY -> BALANCE SHEET -> DOUBLE CLICK ON PROFITS

CASH BOOK

GO TO DISPLAY -> CASH/BANK BOOK -> CLICK OK

TO CREATE CHARGES A/C PRESS F3

FOUR WAYS OF CHARGES ;

ABSOLUTE AMOUNT: IF FRIGHT TO BE PAID ON ABSOLUTE AMOUNT BASIS  .

PERCENTAGE: IF FRIGHT TO BE PAID ON PERCENTAGE BASIS

ON WEIGHT; IF FRIGHT TO BE PAID ON WEIGHT BASIS

ON NUG;  IF FRIGHT TO BE PAID ON NUG BASIS

PARTY BILL WHOSE MATERIAL HAS BEEN TRANSFERRED

GO TO DISPLAY->PARTY BILL SUMMARY/DETAILED

FEATURE

THIS BILL WILL SHOW AMOUNT TO BE PAID AFTER DEDUCTION OF CHARGES i.e. FREIGHT, POSTAGE & LABOUR etc.

DIRECT SALE & STOCK TRANSFERRED

GO TO DISPLAY->REGISTERS->NET SALE REGISTER->DOUBLE CLICK ON SUPPLIER->CLICK ON SALE/STOCK TRANSFERS DETAIL

FEATURE

THIS REPORT WILL SHOW DIERCT SALE & STOCK TRANSFERRED SAPERATELY.

NET SALE REGISTER

GO TO DISPLAY->REGISTER->NET SALE REGISTER

LOADING SYSTEM

SOMETIMES ANY PARTY PLACES AN ORDER, IN THIS CASE COMMISSION AGENTS PURCHASE MATERIAL FROM DIFFERENT PARTIES

GO TO TRANSACTION->LOADING->NEW->PASS ENTRY->SAVE

PARTY BILL

GO TO TRANSACTION->LOADING ->NEW->SAVE->PRINT BUYERS BILL

REPORTS

GO TO DISPLAY->REGISTER->LOADING REGISTER

PARTY BILL

GO TO TRANSACTION->SELF PURCHASE->NEW->PASS ENTRY->SAVE->PRINT BILL

SALE BILL

GO TO DISPLAY->SALE SUMMARY->CLICK OK->SELECT ACCOUNT NAME->SLIPS

REPORTS

SELF STOCK IN DIFFERENT STORES

GO TO DISPLAY->STORE REPORTS->SELF STOCK IN STORE->OK->PRINT

SELF STOCK LOTWISE IN DIFFERENT STORES

GO TO DISPLAY->STORE REPORTS->SELF STOCK LOT NO WISE->OK->PRINT

SIMPLE PURCHASE

GO TO TRANSACTION->PURCHASE->PASS ENTRY->SAVE

SUPPLIER BILL

GO TO TRANSACTION->PURCHASE->PASS ENTRY->SAVE->PRINT

SELLER BILL

GO TO TRANSACTION->SELLERS BILL->PASS ENTRY->SAVE

CRATE ISSUE

GO TO TRANSACTION->CRATE ISSUE->PASS ENTRY->SAVE

CRATE RECEIVABLES

GO TO DISPLAY ->CRATE ANALYSIS->CRATE RECEIVABLES

CRATE RECEIVED

GO TO TRANSACTION->CRATE RECEIVE->PASS ENTRY->SAVE

CRATE ISSUABLE

GO TO DISPLAY->CRATE ANALYSIS->CRATE ISSUABLE

DOUBLE ENTRY SYSTEM

IN THIS SYSTEM ONE TRANSACTION AFFECTS TWO ACCOUNTS.e.g ‘CASH PAID TO GANESH LAL’ AFFECTS BOTH ACCOUNTS OF GANESH LAL AS WELL AS CASH A/C

PAYMENT

GO TO TRANSACTION->PAYMENT->PASS ENTRY->SAVE

RECEIPT

GO TO TRANSACTION->RECEIPT->PASS ENTRY->SAVE

JOURNAL ENTRY

GO TO TRANSACTION->JOURNAL->PASS ENTRY->SAVE

CONTRA ENTRY

GO TO TRANSACTION->CONTRA->PASS ENTRY->SAVE

CREDIT NOTE

CREDIT NOTE IS GIVEN TO THE CUSTOMER TO REDUCE HIS ACCOUNT BALANCE DUE EXCESS BILLING OR DISCOUNT OR ANY OTHER SUCH REASON.

GO TO TRANSACTION->CREDIT NOTE->PASS ENTRY->SAVE

DEBIT NOTE

DEBIT NOTE IS GIVEN TO THE CUSTOMER TO ENHANCE HIS ACCOUNT BALANCE DUE LESS BILLING OR COMMISSION OR ANY OTHER SUCH REASON.

GO TO TRANSACTION->DEBIT NOTE->PASS ENTRY->SAVE

TEMPORARY BILL

SOMETIMES THERE IS REQUIREMENT OF TEMPORARY BILL FOR ISSUING IT TO SELLER OR SUPPLIER BUT COMMISSION AGENTS DO NOT WANT TO KEEP IT IN RECORDS. SO THIS OPTION HELPS IN ISSUING THE REQUIRED BILL BUT IT HAS NO EFFECT AT ALL.

GO TO TRANSACTION->BILL->PASS ENTRY->SAVE

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