Mandi (Fruits and vegetables)
Software For Sabzi Mandi Commission Agents
(Fruits and Vegetable Dealers/Commission Agents)
The Concept of Sabzi Mandi
In Sabzi Mandi, The commission agents, sells goods supplied by a farmer (Supplier) to different customers. At the time of sale the one supplier’s account is credited and all the customers account is debited. The Commission Agent’s commission is calculated and posted in respective account. The commission agents have to provide their sale proceeding report (Bill) to the supplier after deducting the expenses (Freight, Postage, Labour etc.). There are a number of issues involved in these transactions.
- The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer’s reports will be maintained as per actual Sale Price and supplier’s reports are maintained as per our desired price. That affect your profit and loss accounts.
- The stock balance of supplier is maintained lot wise. Sometimes the whole stock is not sold in the same day, then they transfer this stock in a nearby sabzi mandi for sale and receive sale proceeding reports after sales.
- In manual working the commission agents and their accountants spend more than 7 to 8 hrs. daily to maintain their books, make adjustments, make day wise ugrahi registers (7 days / 4 Days Collection Register), creating customer’s bills, creating supplier’s bills, making outstanding lists (area wise), maintaining stock balance, maintaining stock balance of items sent for sale, reconciling cash/bank accounts, check customer’s accounts etc.
- As per our survey, business in Sabzi Mandi is very good and profitable. An average commission agent in a town, can sell Fruits and vegetable amounting to minimum of 1 lac Rs. In one or two hours in morning. But to maintain his records, he has to spend 7 to 8 hrs. If this work is carried out with the help of software, he will be able to maintain his accounts in 15 to 30 mins.
- The main problem in Sabzi Mandi is related to bad debts. If your accounts are not properly maintained and you have no watch over your daily customer, chances of bad debts are high. ‘Red Apple’ shows you which customer has not arrived for how many days. You can attach customer’s photographs with his account details etc.
- This software is not just for accounts; it removes your tension to a great extent. As per our client’s saying, they have achieved more than 20% growth in business after using ‘Red Apple’, their customer’s balance has been in proper order, cash and bank balance is ok, their parties stock, self stock, stock in store is maintained in proper way. They have a check on non visiting customers, their collection register is maintained properly, your receivables and payables, daily summary, trends and graphical analysis on sales, collections, payments, items, parties is available on a single click. Profit earned is calculated on every transaction, computerized bills and slips make a genuine impression on customer’s and supplier’s mind. These point help in growth of their business in a nutshell.
START HATHIKHANA SOFTWARE
Hathikhana is Best to run under 1024×768 Screen Resolution
Create A New Company
As you run “Hathikhana†: The above screen will appear.
To create a New Company Click on “Create a New Company†Button. Located in the bottom left corner of the screen.
Fill up all the details of company and click on save to confirm your company creation
Click on OK to confirm company creation.
CREATE USER
In next screen you will be asked to create user account of company
Enter desired user information and password to continue.
In the window there are four data fields. The data fields are:
- User Name – Enter the name of Super User in this data field. A SuperUser is at the top level of hierarchy. A SuperUser is like the owner of a business who has all the rights and access privileges in the business. There can be only one SuperUser for a company. He has the right to create or modify any number of users. In addition, he has the right to enter, modify, delete and list any data of the company.
- Name: Enter Full Name of User e.g. user name is “rajan†and Full Name is “Rajan Chopraâ€.
- Password – Enter the password for the SuperUser. When you enter the password it will appear in the form of asterisks (*) to maintain secrecy.
- Confirm Password – You are required to re-enter the password. This is done to confirm your password. If the password entered in the Recheck Password data field does not match with the password entered in the Password data field then an Error message will appear. In such a case, you will need to enter the password again in the Recheck Password data field
Creating Account Heads
Before we continue to use Red Apple We need to create Accounts of all our Customers and Suppliers. So that their transactions can be recorded.
An Account is a summarized record of various transactions pertaining to a particular account head. It is commonly referred to as a Ledger Account. In “Red Appleâ€, it is called Account master. All the transactions pertaining to a particular account head are recorded under one Account master. For example, your company has many Suppliers and Customers hence you need to create different accounts for different Suppliers and Customers.
To create an Account master in “Red Appleâ€, perform the following steps:
Click on Masters Accounts
Click on Add and fill up the required details of Account.
In the Account – Add window there are various data fields. The data fields are:
- Name – Enter the name for the account In the screenshot given above, the name is taken as “Ram Kumarâ€
Two Accounts cannot have same Name.
- Group – Select whether the above account is your Customer or Supplier (The Group or head under which the account falls). In the screenshot given above Account Group is taken as Customer.
You can create an Account Group from here itself by pressing F3 key.
- Op. Bal. – Enter the opening balance for the account. The opening balance for an account is the balance in the account as on date when you are starting to use the software.
- Dr/Cr – Enter D or C in this data field to indicate whether the amount in the Op. Balance data field is debit or credit.
If Amount is Receivable then Select Debit, if amount is payable then select credit
- Address Info.
- Address First Line of Address
- Address2 Second Line of Address
- City
- State
- Phone
- Photo You can keep record of your customer’s photo also. As such in day to day working, if some customers are not coming from many days we tend to forget them as the time passes. Keeping Photo record may help you remember your customers better.
After entering appropriate data in the data fields, click the Save button to save the account information
Modify an existing account
- Search the account name in the list.
- Double Click on the account
- Change required details
- Click on “Updateâ€
Delete an existing account
- Search the account name in the list.
- Double Click on the account
- Click on “Deleteâ€
You can not delete an account if any transaction has been posted against this account
Create New Items
Now to enter sales transactions you need to create different items. To create items in Red Apple, perform the following steps
Click on Masters à Items
Click on Add and fill up the required details of Item.
In the Items – Add window there are various data fields. The data fields are:
- Item Name: Enter Name of Item e.g. Potato, Banana, Mango, Apple, Onion, Gobhi, Bhindi etc.
- Name Hindi:Â Item Names can also be written in your alternative language (Hindi or Punjabi)
- Wt Per Nug: Generally How much Kg’s are in one nug of this Item
- Kaat Per Nug. : If item is Sold in crates then enter average weight of crate
- Maintain Crates in Sale: if you wish to enter crate details at the time of sale then check this option
- Commission: Enter commission (%) on this Item
- Market Fees Enter Market Fees (%) on this item
- RDF Enter Rural Development Fees(%) on this item (if applicable)
- CSC If credit service charge is applicable then enter its %
If you don’t want to maintain Market Fees and RDF accounts automatically, then enter the full percentage in commission % Box.
Suppose Commission is 5%, M.F. is 2% and RDF is 2%. The total 9% can be entered in commission % box
Laga Per Nug Enter Laga Per Nug on this Item
Laga means additional charges to be taken from the customer for every nug sold. Laga is different on different items e.g Rs. 2 per nug on Mango, Rs. 5 Per Nug On potato, Rs 6 per nug on onion.
One More Item Example
Entering Sales Entries
In Red Apple You can enter sales in three ways
- Quick Sale
- Daily Sale
- Arrival Entry / Stock Sales
Quick Sales
For Beginners
If you are a beginner in Red Apple and wish to maintain you Customer Accounts only, Enter Sales entries fast, maintain Receivable collection report and take customer slips quickly then Quick sale is for you.
In Quick Sale supplier bill will not be generated automatically. Only Customer’s ledger are affected.
Daily Sale
For Advance Users without Stock Maintenance
Using Daily Sale you can maintain Suppliers ledger and customers ledger by posting a single entry.
In Daily Sale, Supplier Parcha is automatically generated as you post sales entry. All the customers slips are generated automatically.
All the receivable and payable lists are affected by Daily Sale entries.
Stock can not be maintained in Daily Sale
Arrival Entry and Stock Sale
For Advance users with Stock Maintenance
If the items received from supplier are not sold in the same day and you wish to maintain stock of items received from the supplier day by day.
The stock balance of supplier is maintained lot wise. Sometimes the whole stock is not sold in the same day, then they transfer this stock in a nearby sabzi mandi for sale and receive sale proceeding reports after sales.
Stock Sale entry tells you vehicle wise profitability report. How much you have earned and how much you have lost in a particular vehicle consignment sent by the supplier.
COMPARISON CHART
Feature |
Quick Sale |
Daily Sale |
Arrival / Stock Sale |
Stock Maintenance |
Q |
Q |
R |
Generate Supplier Parcha Automatically |
Q |
R |
R |
Supplier Rate / Weight Cut option |
Q |
R |
R |
Time Consuming |
Very Less |
Little more |
More than Daily sale |
Ledger Accounts Affected |
Only Customers No supplier name is given in entry
|
Both Customers and Supplier’s |
Only Customers Ledgers are affected Supplier’s ledger get affected after we generate seller bill |
Crates maintenance |
R |
R |
R |
Maintain Lot no. of Items |
Q |
Q |
R |
Commission and Laga calculation on Customer |
R |
R |
R |
Maintain Stores |
Q |
Q |
R |
Speak Customer Name |
R |
R |
R |
Transfer Items to another Sabzi Mandi for sale and receive sale proceeds then after |
Q |
Q |
R |
Kaat Per nug Applicable |
R |
R |
R |
Details of Forwarding Agents / Brokers |
Q |
R |
R |
Vehicle Wise profitability |
Q |
R |
R |
Entry input process |
Very easy, Only single entry to post for today’s sales |
Easy, Separate Entries for each supplier |
Lengthy process, First Enter Arrival entry, Then lot wise sales. Then generate Seller Bill |
Enter Quick Sales
For Beginners
If you are a beginner in Red Apple and wish to maintain you Customer Accounts, Enter Sales entries fast, maintain Receivable collection report and take customer slips quickly then Quick sale is for you
Click on New and fill up the required details.
In this sales window you need to enter the following details
- Date of entry
- Name of the item sold
If you need to make more items during entry then press [F3]
- Customer Name
If you need to create a new customer account while posting sale entry then press [F3]
- Nug (Boxes / Crates / bags) Sold to this customer
- Total KG. sold
- Rate at which Item is sold
- Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)
- Basic Amount calculated automatically is amount of items
- Commission % (Picked up from Items)
- Commission = Amount of Commission
- Laga = Amount of Laga
- Amount = Total Amount chargable to this customer for this item.
Click on Add Item, the Item will be displayed in the list, enter today total sales in this window on single screen. And at last click on Save.
DAILY SALES
For Advance Users without Stock Maintenance
Using “Daily Saleâ€, you can maintain Supplier’s ledger and customer’s ledger by posting a single entry.
In “Daily Saleâ€, Supplier Parcha is automatically generated as you post sales entry. All the customer’s slips are generated automatically.
All the receivable and payable lists are affected by Daily Sale entries.
Stock can not be maintained inDaily Sale
Click on New and fill up the required details.
In this sales window you need to enter the following details
- Date of entry
- Vch No. Entry No. generated automatically
- Name of Supplier from whom items have been received
If you need to create a new Supplier account while posting sale entry then press [F3]
- 4. Name of the item sold
If you need to make more items during entry then press [F3]
- 5 Customer Name
If you need to create a new customer account while posting sale entry then press [F3]
- 6 Net Rate
If you want to enter Net Rate of the item then check this option
Net Rate means rate inclusive of commission and laga
When you enter net rate, it automatically reduces commission, laga and generates the price automatically.
Nug (Boxes / Crates / bags) Sold to this customer
- Total KG. sold
- Cut: Weight Cut to Supplier
Suppose Item is sold 100 kg and wish to report it as 98 kg the enter 100 in KG and 2 in Cut.
Customer Rate Rate applicable to Customer
- Supplier Rate: Rate applicable to supplier
The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer reports will be maintained as per actual Sale Price and supplier reports are maintained as per our desired price. That affect your profit and loss accounts.
Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)
- Basic Amount calculated automatically is amount of items
- Commission % (Picked up from Items)
- Commission = Amount of Commission
- Laga = Amount of Laga
- Amount = Total Amount chargeable to this customer for this item.
Click on Add Item, the Item will be displayed in the list, enter this supplier total sales in this window on single screen. And at last click on Save.
After you save, it ask you for printing supplier parcha. Click on yes if you wish to print supplier parcha.
If you wish to print Seller Bill, click yes, you seller bill is ready to print.
 Arrival Entry / Stock Sale / Seller Bill
For Advance users with Stock Maintenance
If the items received from supplier are not sold in the same day and you wish to maintain stock of items received from the supplier day by day.
The stock balance of supplier is maintained lot wise. Sometimes the whole stock is not sold in the same day, you may wish to transfer this stock in a nearby sabzi mandi for sale and receive sale proceeding reports after sales.
Stock Sale entry generates vehicle wise profitability report. How much you have earned and how much you have lost in a particular vehicle consignment sent by the supplier.
The whole process of stock maintenanceÂ
Arrival Entry
Items Received From Supplier for sale are entered in Arrival Entry
Arrival Type may be
Party Stock : Items received for sale on behalf of supplier. Any profit or loss of this consignment is applicable to supplier. Our income is our commission only.
Self Purchase: Items Purchased at a specific price from the supplier. Any profit or loss of this consignment is our. If we sell this item at higher price, we are in profit, otherwise we are in loss.
 Click on “New†and fill up the required details.
In this sales window you need to enter the following details
- Date of Entry : Date on which Items are received
- Vch No. Entry No. generated automatically
- Arrival Type :(Party Stock) or (Self Purchase)
- Party Name : Name of Supplier from whom items have been received
If you need to create a new Supplier account while posting sale entry then press [F3]
- 5. Vehicle No. Enter Vehicle / Truck No.
- 6. Challan No. / GR No.
- 7. Transport Name
- 8 Store
- 9 Forwarding Agent: Â Shows only if applicable and configured in Arrival Type
- 10. Broker Shows only if applicable and configured in Arrival Type
- 11. Name of the item sold
If you need to make more items during entry then press [F3]
- Lot No. / Variety: Enter Lot No. / Variety of item
- Nug : Enter total nug received from this supplier
- Weight KG: Enter total weight received
- Cut: Weight Cut to Supplier
Suppose Item is sold 100 kg and wish to report it as 98 kg the enter 100 in KG and 2 in Cut.
Customer Rate Rate applicable to Customer
- Supplier Rate:Rate applicable to supplier
The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer’s reports will be maintained as per actual Sale Price and supplier’s reports are maintained as per our desired price. That affect your profit and loss accounts.
Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)
- Basic Amount calculated automatically is amount of items
- Commission % (Picked up from Items)
- Commission = Amount of Commission
- Laga =Amount of Laga
- Amount = Total Amount chargeable to this customer for this item.
Stock Sale
If the items received from supplier are not sold in the same day and you wish to maintain stock of items received from the supplier day by day.
Click on New and fill up the required details.
In this sales window you need to enter the following details
- Date of entry
- Vch No. : Entry No. generated automatically
- Name of Supplier isplays list of suppliers from whom items have been received
If you need to create a new Suppliers account while posting sale entry then press [F3]
- 4.Name of the item sold
If you need to make more items during entry then press [F3]
- 5. Customer Name To whom items are sold
If you need to create a new customer account while posting sale entry then press [F3]
- 6 Net Rate
If you want to enter Net Rate of the item then check this option
Net Rate means rate inclusive of commission and laga
When you enter net rate, it automatically reduces commission, laga and generates the price automatically.
Lot No. : Select Lot No. of Item
- Nug (Boxes / Crates / bags) Sold to this customer
- Total KG. sold to this customer
- Cut:Weight Cut to Supplier
Suppose Item is sold 100 kg and wish to report it as 98 kg the enter 100 in KG and 2 in Cut.
Customer Rate Rate applicable to Customer
- Supplier Rate:Rate applicable to supplier
The commission agents have to make adjustments in rate and weight of goods. Sometimes you have to quote higher price to supplier and sometimes you have to quote lower price. Suppose goods are sold for Rs. 1000/-, you may report it 1100/- or report it 900/- to your supplier depending upon your business policy. The same kind of adjustments can be made in weight. Customer’s reports will be maintained as per actual Sale Price and supplier reports are maintained as per our desired price. That affect your profit and loss accounts.
Per: Select whether the specified rate is (Per Nug) or (Per KG) or (Per 40 KG) or (Per Qntl)
- Basic Amount calculated automatically is amount of items
- Commission % (Picked up from Items)
- Commission = Amount of Commission
- Laga = Amount of Laga
- Amount = Total Amount chargeable to this customer for this item.
 SELLER BILL (Sale Patti)
 Items received by supplier are now sold to different customers are different rates. But supplier’s account haven’t credited yet. The supplier’s account will get credited as we make seller Bill (or Sale Patti).
To create Seller Bill
Goto Entries – Seller Bill
Seller Bill calculation can be Automatic or Manual
- Automatic : Generates Bill as per actual sales entry
- Manual: Shows the average item sales price, you may report it more or less.
You can also change the weight in Sale Patti. To change weight Click on the desired entry and press F4
The difference (Profit / Loss) occurred due to weight or rate change can be seen from profitability report.
- Expenses deducted in Arrival Entry are automatically shown in seller bill
- You may also deduct more expenses / charges from seller.
When Seller Bill is final Click On Save and then print
Receiving Cash from Your Customers
Cash received from customers can be entered in COMBINED RECEIPT ENTRY:
GO TO TRANSACTION -> COMBINED RECEIPT
IT IS A SINGLE ENTRY SYSTEM & YOU CAN PASS COMPINED ENTRIES OF RECEIPT.
This entry automatically maintains you cash Book, ledgers, daybook etc.
FEATURE:
YOU CAN PASS COMBINED ENTRY OF PAYMENTS RECEIVED.
Giving Cash to Your Suppliers
Cash given to suppliers can be entered in COMBINED PAYMENT ENTRY:
COMBINED PAYMENT ENTRY:
GO TO TRANSACTION -> COMBINED PAYMENT
FEATURE:
YOU CAN PASS COMBINED ENTRY OF PAYMENTS TO DIFFERENT SUPPLIERS.
This entry automatically maintains you cash Book, ledgers, daybook etc.
Some Useful Reports In Sabzi Mandi
Profitability Report
Profitability Report: Displays Profit / Loss occurred from in every vehicle we receive from supplier
Sometimes we may generate seller bill (Sale Patti) to our supplier at a price more than actual sales; (which results in loss)
Or in some entries we may generate seller bill (Sale Patti) at a price lower than actual sales; (which results in profit)
Profitability Report shows a summary of all entries and profit / loss occurred from that entry.
Parties Analysis
The main problem in Sabzi Mandi is related to bad debts. If your accounts are not properly maintained and you have no watch over your daily customer, chances of bad debts are high. Red Apple shows you which customer has not arrived for how many days.
To see a list of customers with no. of days (not arrived). See Parties Analysis
Goto Reports à Parties Analysis
Parties Analysis shows Group Name, Customer Name, Balance, Date of last entry with customer, No. of days he has not arrived.
e.g. you can search the customers not coming from 10 days.
Sale Summary
Red Apple generates sale slips of all the customers with item name, nug, weight, price amount, expenses and total amount.
In slips, Cusomer Op. Balance, Total Sales Amount, Expenses, Net Sales, And closing balance are also shown.
Goto Reports Sale Summary
Click on OK
To Print Click on Fixed Size
The other buttons are different formats of slips. Fixed Size Format is widely used.
You can change no. of slips per page from utilities Options
Collection Report
When going to market for collection, you can take this report with you as printout. This report shows Customerâ Name, Today Opening Balance, Today Sale Amount, Today Expenses, Total (Opening + Sales + Exp), Any Receipts, Net Receivable Amount, Crates Balance (if any receivable from customers).
Printout of Collection Report Shows Item details also, that are sold to the customer. Shows creates marka under customer name.
Ugrahi Register
Ugrahi Register shows customer wise / day wise sales and receipts, Opening Balances, and closing Balances
You can see Ugrahi Register for upto 8 days.
List of Amount Receivables
To print a list of customers from whom amount is receivable.
Goto Reports à Outstanding Analysis à Amount receivable
Click on print to take printout of list
HOME SCREEN
Go to Utilities à  Show Home Screen
GRAPHICAL REPORTS
PARTY WISE SALE SUMMARY
Go to Utilities Show Home Screen->Party Wise Sale Summary
ITEM WISE SALE SUMMARY
Go to Utilities à Show Home Screen -> Item Wise Sale Summary
Some General Reports
BALANCE SHEETÂ Â
GO TO DISPLAY -> BALANCE SHEET -> OK -> PRINT
PROFITS –
GO TO DISPLAY -> BALANCE SHEET -> DOUBLE CLICK ON PROFITS
CASH BOOK
GO TO DISPLAY -> CASH/BANK BOOK -> CLICK OK
TO CREATE CHARGES A/C PRESS F3
FOUR WAYS OF CHARGES ;
ABSOLUTE AMOUNT: IF FRIGHT TO BE PAID ON ABSOLUTE AMOUNT BASIS Â .
PERCENTAGE: IF FRIGHT TO BE PAID ON PERCENTAGE BASIS
ON WEIGHT; IF FRIGHT TO BE PAID ON WEIGHT BASIS
ON NUG; IF FRIGHT TO BE PAID ON NUG BASIS
PARTY BILL WHOSE MATERIAL HAS BEEN TRANSFERRED
GO TO DISPLAY->PARTY BILL SUMMARY/DETAILED
FEATURE
THIS BILL WILL SHOW AMOUNT TO BE PAID AFTER DEDUCTION OF CHARGES i.e. FREIGHT, POSTAGE & LABOUR etc.
DIRECT SALE & STOCK TRANSFERRED
GO TO DISPLAY->REGISTERS->NET SALE REGISTER->DOUBLE CLICK ON SUPPLIER->CLICK ON SALE/STOCK TRANSFERS DETAIL
FEATURE
THIS REPORT WILL SHOW DIERCT SALE & STOCK TRANSFERRED SAPERATELY.
NET SALE REGISTER
GO TO DISPLAY->REGISTER->NET SALE REGISTER
LOADING SYSTEM
SOMETIMES ANY PARTY PLACES AN ORDER, IN THIS CASE COMMISSION AGENTS PURCHASE MATERIAL FROM DIFFERENT PARTIES
GO TO TRANSACTION->LOADING->NEW->PASS ENTRY->SAVE
PARTY BILL
GO TO TRANSACTION->LOADING ->NEW->SAVE->PRINT BUYERS BILL
REPORTS
GO TO DISPLAY->REGISTER->LOADING REGISTER
PARTY BILL
GO TO TRANSACTION->SELF PURCHASE->NEW->PASS ENTRY->SAVE->PRINT BILL
SALE BILL
GO TO DISPLAY->SALE SUMMARY->CLICK OK->SELECT ACCOUNT NAME->SLIPS
REPORTS
SELF STOCK IN DIFFERENT STORES
GO TO DISPLAY->STORE REPORTS->SELF STOCK IN STORE->OK->PRINT
SELF STOCK LOTWISE IN DIFFERENT STORES
GO TO DISPLAY->STORE REPORTS->SELF STOCK LOT NO WISE->OK->PRINT
SIMPLE PURCHASE
GO TO TRANSACTION->PURCHASE->PASS ENTRY->SAVE
SUPPLIER BILL
GO TO TRANSACTION->PURCHASE->PASS ENTRY->SAVE->PRINT
SELLER BILL
GO TO TRANSACTION->SELLERS BILL->PASS ENTRY->SAVE
CRATE ISSUE
GO TO TRANSACTION->CRATE ISSUE->PASS ENTRY->SAVE
CRATE RECEIVABLES
GO TO DISPLAY ->CRATE ANALYSIS->CRATE RECEIVABLES
CRATE RECEIVED
GO TO TRANSACTION->CRATE RECEIVE->PASS ENTRY->SAVE
CRATE ISSUABLE
GO TO DISPLAY->CRATE ANALYSIS->CRATE ISSUABLE
DOUBLE ENTRY SYSTEM
IN THIS SYSTEM ONE TRANSACTION AFFECTS TWO ACCOUNTS.e.g ‘CASH PAID TO GANESH LAL’ AFFECTS BOTH ACCOUNTS OF GANESH LAL AS WELL AS CASH A/C
PAYMENT
GO TO TRANSACTION->PAYMENT->PASS ENTRY->SAVE
RECEIPT
GO TO TRANSACTION->RECEIPT->PASS ENTRY->SAVE
JOURNAL ENTRY
GO TO TRANSACTION->JOURNAL->PASS ENTRY->SAVE
CONTRA ENTRY
GO TO TRANSACTION->CONTRA->PASS ENTRY->SAVE
CREDIT NOTE
CREDIT NOTE IS GIVEN TO THE CUSTOMER TO REDUCE HIS ACCOUNT BALANCE DUE EXCESS BILLING OR DISCOUNT OR ANY OTHER SUCH REASON.
GO TO TRANSACTION->CREDIT NOTE->PASS ENTRY->SAVE
DEBIT NOTE
DEBIT NOTE IS GIVEN TO THE CUSTOMER TO ENHANCE HIS ACCOUNT BALANCE DUE LESS BILLING OR COMMISSION OR ANY OTHER SUCH REASON.
GO TO TRANSACTION->DEBIT NOTE->PASS ENTRY->SAVE
TEMPORARY BILL
SOMETIMES THERE IS REQUIREMENT OF TEMPORARY BILL FOR ISSUING IT TO SELLER OR SUPPLIER BUT COMMISSION AGENTS DO NOT WANT TO KEEP IT IN RECORDS. SO THIS OPTION HELPS IN ISSUING THE REQUIRED BILL BUT IT HAS NO EFFECT AT ALL.
GO TO TRANSACTION->BILL->PASS ENTRY->SAVE
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